Many people—line staff through executives—don't realize just how essential a copier is to their daily operations. At least, until the copier breaks down. This lack of appreciation for certain pieces of equipment is often what leads to the improper care that helps malfunctions develop. Avoiding the following mistakes can help you keep your copier operational for as long as possible.
Keep Your Copier Clean
Copiers can get dirty, whether you realize it or not. Dust can collect on the machine, especially when it isn't used for multiple days, such as over the weekend. Internal elements can often collect particles of dust, toner, and even paper that can cause problems inside the machine.
Have someone wipe down the various compartments of the machine with a dry cloth (not a paper towel or napkin, as those can leave fibers on the equipment). If the machine is more complex, you may want to contact a professional copier service technician for cleaning. Depending upon how heavily your machine is used throughout any given work day, you may want to clean the machine anywhere from once every 6 months to once every 2 weeks.
Be Mindful of What Goes Into Your Copier
Low-quality toner and paper can cause the buildup of tiny debris inside your machine. Paying a little extra money on the front end for higher quality products can save you even more money because your machine will last longer, perform better, and rarely need any serious repair.
Add together the financial figures for (1) how much productivity you would lose from having a downed copier and (2) how much it would cost to repair a damaged copier due to using inferior paper and toner. Over the course of each business year, spend as much money as you can on high-quality ink and toner without going over the sum of the figures you just added together.
Running a business can be a challenge. Running it well takes a lot of work and planning. There's no reason your office's productivity should suffer because your copy machine needs to be repaired. By staying on top of the tasks of regularly cleaning your copy machine and putting high quality products in your copy machine, you ensure that it will serve you as well as it can for as long as possible. For more information about copy machine maintenance, contact a company such as J M Todd Inc.Share
16 March 2015
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